One of the goals of DLSL as an academic institution is to develop a culture of research not only among the faculty but to all the members of the organization as well academic services faculty and students. Developing a culture of research entails incorporating research in all aspects of the operations of an organization from planning to decision making. In this regard, research being one of the bases for promotion and change of rank is incorporated as one of the triad functions of faculty members. Likewise, faculty members are also tasked to accept student advisees in the conduct of undergraduate theses. It is the primary responsibility of the faculty member as adviser to guide the students in doing their research. The objective of which is not only to teach the students how to do research but to also produce scholarly research output. The faculty member as adviser and mentor assist the students from the conceptualization of the research topic, development of the statement of the problems and even in the discussion of the findings and conclusion. In this sense, the research becomes a collaborative effort between the students and the adviser which only shows the significance of the adviser’s role in the conduct of student research.
The paper aims to present policies and guidelines on co-authorship of advisers and student. Principles of authorship are based on the Vancouver Protocol formulated by the Vancouver Group, a widely recognized body to have formulated principles and guidelines on authorship.
The co-authorship is not meant as a substitute or replace faculty members and academic services faculty from pursuing their own original and individual research. Moreso, this cannot be used to fill up or complete the required basic teaching load of faculty members.
This paper aims to enhance the culture of research in De La Salle Lipa through the development of guidelines on the ethical procedures on co-authorship between advisers and students. Specifically, the proposed guidelines are expected to attain the following:
1. Clarify the responsibilities of the advisers and students on co-authorship.
2. Produce scholarly researchers through collaboration and team writing between advisers and students.
3. Provide an avenue for research papers to be published and disseminated to students and professionals.
Qualifications of Research Adviser as Co-Author
1. Must have met the qualifications set by the College
2. Must have provided substantial contributions to:
– Conception and design, analysis and interpretation of data.
– Drafting the article or revising it critically for important intellectual content
– Final approval of the version to be published.
3. Must have at least one (1) completed institutionally or externally funded research within the last two (2) years to application for co-authorship.
4. Must have been a researcher adviser for the last (2) years prior to application for co-authorship.
5. All of the above qualifications and conditions must be met by the adviser.
Authorship Protocol and Authorship Declaration
The institution will adhere to the Vancouver Protocol for authorship. The adviser and the advisees must sign the statement of authorship which discusses the duties and responsibilities of each author in the conduct of research. This will serve as the contract between the adviser and student advisees.
In the publication of the research project, the adviser and the advisees must accomplish the Authorship Declaration form prior to the submission of the paper to the ORP. This is to ensure that all authors have agreed and approved the submitted version of the research paper to the ORP. Likewise, the form also indicates that any revisions required as a result of the ORP evaluation will be the responsibility of the adviser being the correspondent author and co-author affiliated with the institution.
Responsibilities of the Adviser as Co-author
The research adviser as co-author must participate sufficiently in the students’ research work and take full responsibility for the research content. Following the criteria set by the Vancouver protocol on authorship, participation of the research adviser requires substantial contribution in the following areas:
(1) conception and design of the research project or analysis and interpretation of data;
(2) drafting the article or revising it critically for important intellectual content; and on the
(3) final approval of the version to be published.
The research adviser as co-author must meet all the above requirements to qualify for authorship. Participation solely in the acquisition of funding, collection of data and general supervision of the students’ research are not sufficient for co-authorship. Moreover, the research adviser, as co-author is also expected to:
(1) work in close coordination with the Teacher-In-Charge
(2) process application for co-authorship
(3) ensure that the final manuscript conforms with institutional standards
(4) act as corresponding author
(5) inform students with regards to presentation and publication thereafter
Teacher-in-Charge, statistician, editors and consultants are acknowledged but are not considered as co-authors and cannot apply as co-authors.
Presentation and Publication of Student Research Papers
In the publication of the students’ research, the adviser as co-author has the responsibility to convert the paper into ORP prescribed format. Student research with the adviser as co-author will undergo the same process as a faculty research output. All research papers must undergo internal and external evaluation as prescribed in the ORP research guidelines. Internal evaluation and review of the student research paper will only apply to those which will not qualify for best paper. Paper which qualified for ‘best thesis’ will only undergo external evaluation and review since the selection of which already involves rigorous evaluation of selected panel members who are experts in their respective fields. Any revisions thereof as suggested and recommended in the internal and external evaluation will be the responsibility of the adviser being the corresponding author and co-author affiliated in the institution.
De La Salle Lipa has the right to allow publication of the paper in any reputable journal with the student’s consent and their research adviser as correspondent author. Likewise, the college has the right to allow presentation of the paper with the adviser as presenter together with the students or the adviser only with the students or the adviser only with the students’ consent. All student papers to be accepted and approved under this scheme will be included in the list of institutionally-funded papers of De La Salle Lipa.
Awarding of Points for Adviser’s Co-Authorship on Student’s Research Paper
The adviser as co-author will be given research points upon the publication and presentation of the research paper. The points will be awarded based on the guidelines of the ORP in the awarding of research points in the case of multiple authors. The research points will be divided according to the number of authors. The research points will also depend on the scope of publication if it is local, regional or international. The same rule applies for research presentation.
Since this will not be part of the required basic teaching load the following cash incentives and support will apply subject to existing policies on multiple authorship of an institutionally funded paper.
1. research load payment (with adviser’s fee to be retained)
2. presentation incentive
3. publication incentive
4. conference support
However, completion incentive will not be given.
Steps/Process In-Charge Requirements
Note: Only 1 paper can be applied per school year. Adviser – Filled-up Application Form
– Authorship Declaration Form
– Recommendation of the following: Department Chair, Dean
-Completed research paper (accepted and approved by the College and in conformity to ORP prescribed format and evaluation requirements
– other required documents
2. Evaluation Evaluation Committee – Evaluation form
3. Approval VCAR – Acceptance and Approval Form
Note: On the initial year of implementation, only 1 paper can be applied for subject to further review thereafter.
1. CBEAM Proposed Guidelines for Co-Authorship of Student Research Paper
2. Vancouver Protocol on Authorship
A small group of editors of general medical journals met informally in Vancouver, British Columbia, in 1978 to establish guidelines for the format of manuscripts submitted to their journals. The group became known as Vancouver Group. The group expanded and evolved into the International Committee of Medical Journal Editors (ICMJE), which meets annually; gradually it has broadened its concerns.